Receiving LPNs

How to receive inbound LPNs on Flexe mobile devices. 

IN THIS TOPIC

• LPN Mobile Receiving Process
  • Receiving LPNs with Serial Numbers
• Tracking Receiving Progress from the Delivery Summary
  • Fixing SKU Labels

Once you’ve confirmed that a delivery has arrived and have prepared all required labels and/or documents, you’re ready to start the receiving process. This involves physically scanning and verifying each item on the delivery via Flexe mobile device. 

Note: After everything has been received via mobile device, the delivery can be finalized and completed on the Flexe web platform. To learn more, go to Completing LPN Inbounds. 

 

LPN Mobile Receiving Process

To receive items on a Flexe mobile device:

1. Select Receive from the home screen.

2. Scan the delivery barcode from the receiving list, or enter the PO number. 

To open the delivery, scan the barcode in the top right corner of the receiving list. 

Note: You can also use the device keypad to enter the purchase order (PO) number in the text box.

3. Select the delivery. 

Select the delivery once it shows onscreen. 

4. Scan the inbound staging location.

Scan the inbound staging location where you'll be receiving the delivery. 

Note: You must use an inbound staging location for this. If you scan the wrong location, you can use the Change option to correct it.

5. Apply and/or scan LPN labels.

For pre-labeled LPNs 

For inbounds that already have LPN labels applied, you'll just need to scan the label. Once scanned, verify that the label matches the information onscreen, then select Confirm. 

For Flexe LPNs

Place a new LPN label onto one of the pallets on the delivery, then scan the label. To avoid labeling errors, it's best to apply and scan LPN labels one-at-a-time.  

Note: You'll need to have new FLEXE LPN labels available for this step. To learn more, go to Preparing for LPN Inbounds. 

Then, scan the SKU for the item. The SKU barcode is also on the receiving list, if you need to scan it from there instead. 

When prompted, enter the SKU quantity. If required, you'll also be prompted to enter the expiration date and/or lot code for the SKU. Once you've entered everything, verify that all of the information onscreen is correct and select Confirm. 

Note: You can select Cancel if any of the information is incorrect, or if you'd like to continue with a different LPN. 

6. Return to the home screen when you've added all LPNs. 

Once you confirm an LPN, you'll see a notification onscreen "LPN added to inventory" that it was stored successfully.

Repeat the process in the previous step until you've added all LPNs for the delivery. When you're done, you can select the Home icon to return to the device home screen. 

Note: When you select the Home icon, a message shows onscreen to warn you that only the LPNs you've scanned and confirmed will be saved--you'll lose any work in progress. If you're ready to proceed, select Continue and exit receipt. You can select Go back and finish LPN if you want to keep adding LPNs.

Receiving LPNs with Serial Numbers

If you're receiving LPNs with SKUs that have serial numbers, you'll need to scan each serial number after entering the item quantity. 

To receive LPNs with serial numbers: 

1. Scan each serial number. 

After entering the item quantity, you'll be prompted to scan each unique serial number. The onscreen tracker shows how many serial numbers you'll need to scan in total for the LPN. 

2. Review the serial numbers scanned, then select Confirm. 

Each serial number shows onscreen as you scan. The onscreen tracker also updates automatically to show your progress. Once you've scanned each of the serial numbers, select Confirm to save the LPN. 

Note: For additional guidance on this process, check out the Scanning Inbound Serial Numbers Job Aid. 

Tracking Receiving Progress from the Delivery Summary

Open the Receiving tab on the Inbound Deliveries page to review all deliveries currently being received. 

Note: Once the first item on a delivery is scanned during receiving, that delivery automatically moves to the Receiving tab. 

Select a delivery to access the Delivery Summary, which is where you can track receiving details and progress in real-time. 

The Delivery Summary includes quantities Expected and packaging units of measure (UoM), as well as quantities Received as they are scanned via Flexe mobile device. You can use the tabs across the top to review delivery details by SKUs, LPNs and/or Purchase Orders. 

Note: If an item was received in both cartons and eaches, the Delivery Summary will automatically convert and display both units of measure.  

A warning message shows whenever received quantities don't match expected quantities. Any items with a variance are also highlighted in yellow. 

For pre-labeled LPNs

If you're receiving inbounds with pre-labeled LPNs, the Delivery Summary includes a tracker that shows receiving progress against the total number of items expected. Open the LPNs tab, then look for the LPNs Received section.  

A checkmark icon also shows next to an LPN once it has been scanned in full via mobile device. 

Fixing SKU Labels

If the SKU label for an item is incorrect, damaged or missing, you can reprint it from the Delivery Summary. Find the relevant SKU, then select the Print option under SKU Labels.