Reviewing & Completing Year-End Physical Inventories

How to review and complete year-end physical inventory counts in Flexe, including how to access post-count reporting. 

IN THIS TOPIC

• Reviewing & Completing Counts
• Post-Count Reporting

After counts have been submitted and validated via recount (if needed), the designated warehouse manager(s) will need to review and approve everything in the Flexe web platform. 

Reviewing & Completing Counts

To review and complete counts in Flexe: 

1. Open the count from the Cycle Counts page. 

2. Select Submit for Review. 

3. Enter the count description and select Submit. 

In the confirmation window that opens, add a brief description for the count. You can use the same reference ID ([YEAR] [Shipper/Customer Name] YEPI) you previously entered when creating the counts; alternately, you can use this section to record any discrepancies and/or recount details.

When you've finished entering the description, select Submit. 

Note: Once submitted for review, a count can no longer be accessed on mobile devices. The status of the count also changes to Under Review on the main Cycle Counts page. 

4. Select Complete. 

Review everything entered for the count to verify that it's correct. If you need to make any additional adjustments or changes, use the Edit option at the top of the page.

To finalize the count, select Complete. 

As part of this process, the system will automatically update inventory information in the Item Master and Locations to reflect counted quantities.  

In the confirmation window that opens, use the dropdown under Select reason code (required) to choose a reason code for the cycle count.

For year-end physical inventories, you can select the general Cycle Count/Inventory Count option. 

Then, use the text box under Notes to add relevant notes about the count and corresponding inventory adjustments. 

After you've entered the reason code and notes, select Submit. 

5. Reach out to your Flexe Logistics Analyst(s) once the count is fully complete. 

Once submitted, you can review the completed counts from the main Cycle Counts page. Their status will now show as Completed.  

To notify your Flexe Logistics Analyst that all year-end physical inventory counts have been completed for the shipper, reach out via email (ops.[shippername]@flexe.com). 

Post-Count Reporting

After the counting process is fully complete, you can download reports in Flexe to save for your records. Reporting for completed counts should also be shared with the shipper and any other relevant/designated contacts. 

Note: For additional guidance on who to send reporting to, reach out to your Flexe Logistics Analyst. 

Completed Count Reports

To generate completed count reports in Flexe: 

1. Select Cycle Counts from the left menu. 

2. Filter by the reference ID you entered for all the counts. 

Select New Filter at the top of the page. 

Then, select the Reference option, and enter the Reference ID you used to create the counts:

[YEAR] [Shipper/Customer Name] YEPI

Select the "check"  icon to apply the filter. The filter will then show all of the counts included in the overall year-end physical inventory. 

3. Select Download Reports. 

Select the Download Reports option at the top of the page to generate a report for all the counts in the year-end physical inventory in a CSV file. 

Once downloaded through your web browser, select the file to open it.

The report will include all relevant details captured during the counting process, including:  

• Reservation #
• SKU
• Location
• Expected Amounts
• Counted Amounts
• Packaging Units of Measure
• Difference

Inbound & Outbound Reports

The shipper and/or any third-party auditors present may also request reports on recent inbound and outbound activity. Typically this will be to review the last five inbounds and outbounds completed before and after the count. 

For more information about generating these reports, go to Inbounds Reports and Outbounds Reports.